Deed of Trust document must include the following:
- Trustees’ details, full name + address + tin number + occupation. Ensure trustees full names are the same with ID and Deed of Trust
- Mataqali/Tokatoka/Yavusa/Family “Name” Trust Deed
- Location (village, district, province)
- Term of appointment of the appointed Trustees
- Date document
- Deed to specify the purpose of the family deed
- Signatures of the Trustees to be witnessed by a solicitor
- The signatures and the witnessing to be done correctly
- Attach a Statutory declaration form (signed & witnessed by solicitor if name of Trustee on deed of trust is different from ID)
- Minutes of the meeting (Clearly state Trustees were appointed by the Members)
- Attach tin letter of family deed (if any)
- Attach certified copies of ID’s of the Trustees
- Provide Statutory Declaration ( Stating the trust is their 1st, 2nd or 3rd registration and the Trustees were appointed by the Members)
- Attach certified copy of title (if any)
- Attach probate copy if mentioned in deed
- If for Lease monies from ITLTB attach NLC with 60% signing of family members endorsed and vetted by NLC office
- If a trustee passes away, and the deed is still active (term of appointment has not expired) provide copy of death certificate