Deed of Trust document must include the following:

  • Trustees’ details, full name + address + tin number + occupation. Ensure trustees full names are the same with ID and Deed of Trust
  • Mataqali/Tokatoka/Yavusa/Family “Name” Trust Deed
  • Location (village, district, province)
  • Term of appointment of the appointed Trustees
  • Date document
  • Deed to specify the purpose of the family deed
  • Signatures of the Trustees to be witnessed by a solicitor
  • The signatures and the witnessing to be done correctly
  • Attach a Statutory declaration form (signed & witnessed by solicitor if name of Trustee on deed of trust is different from ID)
  • Minutes of the meeting (Clearly state Trustees were appointed by the Members)
  • Attach tin letter of family deed (if any)
  • Attach certified copies of ID’s of the Trustees
  • Provide Statutory Declaration ( Stating the trust is their 1st, 2nd or 3rd registration and the Trustees were appointed by the Members)
  • Attach certified copy of title (if any)
  • Attach probate copy if mentioned in deed
  • If for Lease monies from ITLTB attach NLC with 60% signing of family members endorsed and vetted by NLC office
  • If a trustee passes away, and the deed is still active (term of appointment has not expired) provide copy of death certificate